We Tested the 7 Best Remote Hiring Tools for Recruiting Teams

Nearly half of companies operate fully remote or remote-first, transforming how teams hire and assess talent. While traditional in-person interviews and paper resumes still have their place, today's recruitment increasingly demands tools that work across time zones and borders.

But remote hiring brings unique challenges. Talent teams must verify tech compatibility, maintain engagement standards, and evaluate candidates they'll never meet in person.

The right tools turn these challenges into advantages. In this Willo article, we share the seven best remote hiring solutions to help your team find and secure top talent.

What Are Remote Hiring Tools?

Remote hiring tools transform traditional recruitment into streamlined digital workflows. These platforms equip HR teams to source, evaluate, and onboard talent entirely online—expanding reach while reducing time-to-hire.

Key functions include:

• Candidate Sourcing: Target and attract top talent globally through advanced search and outreach.
• Virtual Interviews: Conduct seamless video interviews that eliminate scheduling and location barriers.
• Skills Assessment: Deploy precise evaluation tools and frameworks that reveal true candidate capabilities.
• Digital Onboarding: Convert talent into productive team members through structured remote processes.

The right technology stack powers efficient, scalable hiring that drives business growth.

Why are remote hiring tools important? 

Given the hiring challenges faced by remote recruitment teams, here's how remote hiring tools are transforming the way recruitment works:

• Eliminating time zone issues: Asynchronous video interview platforms (like Willo) support one-way interviews to enable candidates to participate at their convenience, removing scheduling conflicts.
• Saving time: With the automation features of these tools, hiring teams can streamline tasks like scheduling, candidate tracking, and sending follow-ups to save valuable time.
• Streamlining collaboration: These tools make it easier for hiring teams to collaborate, share feedback, and make quicker, more informed decisions.
• Expanding the talent pool: With remote hiring tools, companies can tap into a global talent pool, opening up new possibilities beyond local candidates.

By using the right combination of remote hiring tools, recruitment teams can reduce hiring time, lower costs, and improve the experience for both recruiters and candidates—making it easier to find the best talent no matter where they’re based.

7 Best Remote Hiring Tools

Here are our top picks for remote hiring tools you can adopt for different stages of your recruitment process: 

1. Willo: Best for remote candidate screening and engagement
2. LinkedIn Recruiter: Best for sourcing passive and active candidates 
3. SmartRecruiters: Best for talent pool management and CRM functionality 
4. Greenhouse: Best for collaborative and flexible applicant tracking  
5. TestGorilla: Best for pre-employment skill assessments
6. Rippling: Best for remote onboarding, HR management, and payroll
7. Slack: Best for team collaboration and communication in remote hiring 

1. Willo

Willo is a candidate screening software designed to simplify and streamline the hiring process for remote teams. 

With asynchronous video interviews and skill-assessment questions, Willo allows recruiters to evaluate candidates without the need for live, real-time interactions.  

Here’s how it works: 

• Recruiters prepare pre-recorded interview questions and share the invite link to hundreds or thousands of candidates.  
• Candidates then record their audio, video, and text responses to these questions.
• Recruiters review the responses, alongside their transcripts and summaries, at their convenience. 

As part of the review, recruiters can leverage Willo’s AI to make sense of the interview data, rank candidates, and schedule follow-up interviews. 

Source: How Tunstall Screened over 700 Candidates In 6 months with Willo

Tunstall is one of the companies that has transformed their hiring processes with Willo. It boosted its screening capacity by 75%, processing over 700 candidates in just six months and saving 15-45 minutes per candidate. 

Key features

• Asynchronous Virtual Interviews: Candidates record answers to interview questions at a time that works for them, removing scheduling conflicts and making the process more flexible for both parties.
• Willo Intelligence: AI-powered candidate evaluation that automatically analyzes responses, ranks candidates, and provides detailed insights to help identify top talent quickly and objectively.
• Showcase^TM: Recruiters can share interviews with members of the hiring team and stakeholders to gather useful feedback.  
• Digital Identity Check: Built-in identity verification feature to ensure candidates meet compliance and security standards, verifying their identity with photo and document checks.
• ATS Integration: The platform integrates with Applicant Tracking Systems (ATS) like Greenhouse so that all candidate data can be synced and tracked seamlessly within existing recruitment tools.
• Flexibility with OpenAPI: Offers customization options via OpenAPI, allowing teams to build tailored workflows and integrate Willo into their existing systems.

Pricing

Willo offers a free-forever plan for freelancers and small businesses, limited to 1 job and 10 responses per month. 

For unlimited responses and other features, you can choose from our paid plans charged annually: 

• Launch ($68/month) 
• Growth ($187/month) 
• Scale ($299/month)  
• Enterprise (custom)

All plans allow for unlimited candidate screening and your branding. 

Pros

• Intuitive and user-friendly dashboard
• Available in 18 languages for global teams
• Over 5,000 integrations with existing workflows
• Easy to set up and scalable
• Universal compatibility–runs on any browser 
• AI-powered question generator and candidate evaluation tools
• Supports file upload–CVs, pitch decks, etc

Cons

• The free plan offers limited candidate responses
• API access is an add-on

2. LinkedIn Recruiter 

LinkedIn Recruiter is a tool for sourcing active and passive talents by leveraging LinkedIn’s extensive professional network comprising millions of professionals worldwide. 

Source: Capterra

It provides search filters, matching algorithms, and other tools to source candidates locally or globally. Recruiters get recommendations based on open roles and can use personalized InMail, bulk actions, and customizable templates to engage candidates effectively. 

Key features

• Advanced Search Filters: Use over 40 advanced filters to find candidates based on job titles, locations, skills, and more. Save custom filters to streamline future searches.
• Collaboration Tools: Share candidate conversation history, tag teammates, and organize messages by project for better team collaboration.
• Integration with ATS: Seamlessly integrate with your Applicant Tracking System (ATS) to access real-time candidate data without switching platforms. 

Pricing

LinkedIn Recruiter doesn’t publicly list its pricing details. Custom quotes depend on company size, hiring needs, and features required.

Pros

• Extensive candidate database
• Intuitive search features save time and effort
• AI-driven suggestions to discover matching candidates
• Wide range of integrations with ATS platforms

 Cons (based on GetApp reviews)

• Limited transparency in pricing details upfront
• Occasional disruptive product updates 

3. SmartRecruiters

Talent pool and candidate relationship management (CRM) are pivotal to remote hiring, allowing businesses to engage and track candidates across multiple locations. 

Source: SmartRecruiters

SmartRecruiters’ platform combines applicant tracking, candidate relationship management, and recruitment marketing. Companies can manage interviews, offers, and onboarding all from one place. 

Its integration with tools like Zoom, LinkedIn, and Docusign ensures effective collaboration internally within the hiring team and externally with candidates for an efficient remote hiring process. 

Key features

• CRM for Recruiting: The built-in candidate relationship management system helps track and engage with top talent across multiple channels.
• Collaboration Tools: The platform provides team collaboration features, making it easy for hiring teams to share feedback and make decisions together.
• Multi-Channel Marketing: Companies can advertise jobs across various platforms to widen their reach.

Pricing

Companies can combine the core product–SmartRecruit, with other add-ons to create a customized talent acquisition suite that meets their needs. Pricing ultimately depends on the bundle and how many employees are covered. 

Contact the sales team for a detailed, customized quote. 

Pros

• Combines recruitment marketing, collaboration, and applicant tracking into one solution
• Suitable for businesses of all sizes, from startups to large enterprises
• Seamless integration with other HR tools like calendars and interview tools
• Dedicated mobile app for remote access

Cons (based on G2 reviews)

• The user interface can be tricky to navigate
• Screening questions are not the easiest to manage

4. Greenhouse

Greenhouse is an all-in-one hiring platform supporting talent sourcing, interviewing, and onboarding, it shines most for its applicant tracking system (ATS). 

Source: Capterra

Greenhouse's ATS allows you to manage job postings, track applicants, and seamlessly move candidates through the remote hiring process. It also offers features like shared calendars, task assignments, and real-time updates to facilitate collaborative hiring among the hiring team. 

Key features

• Customizable Workflows: Allows companies to create and customize hiring workflows to fit their specific needs and processes. 
• Candidate Experience Tools: Greenhouse focuses on creating a seamless and engaging experience for candidates, from application to onboarding. 
• Integration: Connects easily with over 500 pre-built integrations like Slack, Microsoft Outlook, Okta, Expensify, and other workflows on the open API like Willo.

Pricing

Greenhouse offers a tiered pricing system depending on the size of the company. Customized quotes are available on request. 

Pros

• Integration with calendars 
• Scalability and robust reporting
• Offers customizable scorecards
• Excellent customer support with chat

Cons (based on Capterra reviews)

• Managing multiple permissions isn’t straightforward
• Poor document format compatibility
• Limited customization capabilities

5. TestGorilla

TestGorilla provides comprehensive pre-employment assessments that help remote hiring teams evaluate candidates beyond their resumes. 

Source: TestGorilla

The platform offers scientifically validated tests across technical skills, cognitive abilities, personality traits, and cultural alignment to ensure candidates are the right fit for both the role and organization.

Key features

• Extensive Test Library: Offers access to over 400 pre-designed tests created by specialists or create custom assessments tailored to job roles.
• Scalability: For large companies, TestGorilla can handle thousands of applicants with ease, providing rankings in minutes. 
• Integration: Compatible with major Applicant Tracking Systems (ATS) like Greenhouse, Bamboo, Workable, etc. 

Pricing

TestGorilla offers tiered pricing plans:

• Free Plan: Includes limited access to assessments and basic features.
• Pay-As-You-Go Plan: Starts at $75 per month for 1-15 employees. 
• Pro: Starts at $115 per month for 1-15 employees. 

Pros

• Facilitates quick, automated assessments
• Wide range of skill assessments ensures thorough candidate evaluation
• User-friendly dashboard for managing tests and reviewing results
• Supports single and multi-skill assessments  

Cons (based on GetApp reviews)

• Limited test questions for some disciplines
• Limited customization for certain assessments
• Full experience requires paid plans

6. Rippling

Source: Rippling

Rippling combines HR, IT, and finance tools into a single platform, enabling companies to hire, pay, and manage talent efficiently and compliantly across multiple locations. 

Key features

• Payroll Management: Automated salary processing, tax compliance, and benefits integration.
• Onboarding: Streamlined workflows for quick and efficient new hire onboarding.
• Scalability: Manages all employee data and operations in one place, no matter your business’s size.

Pricing

Rippling uses a per-employee, per-month pricing model, with some services requiring a base fee. Each feature, such as Payroll or Device Management, is available separately, but all plans must include the core Rippling Unity Platform. 

Contact Rippling for a precise quote tailored to your needs.  

Pros

• Seamless integration of HR, IT, and payroll systems
• Intuitive and user-friendly interface praised for ease of use
• Support for multi-state and global payroll needs
• Extensive integrations to keep the work flowing

Cons (based on G2 reviews)

• Customer support is limited in scope
• Features overload can be overwhelming 
• Not the most intuitive navigation

7. Slack

Slack facilitates remote hiring through dedicated channels where teams can share candidate information, coordinate interviews, and make decisions. 

Source: G2

The platform integrates with recruitment tools and allows teams to organize discussions by role or hiring stage while maintaining searchable communication history.

Key features

• Customizable Channels: You can create channels for specific roles, recruitment stages, or teams,  keeping conversations organized and focused.
• Automation: With Slack’s built-in workflows and bots, you can automate repetitive tasks, such as scheduling interviews or sending follow-up messages.
• Integration with Recruitment Tools: Syncs with tools like Willo, Greenhouse, Lever, and Checkr to streamline the hiring process.

Pricing

Slack offers a free version with basic features and limitations on message history and integrations.

The paid plans–Pro ($7.25 per user/month), Business+ ($12.50 per user/month), and Enterprise Grid (Custom Pricing), unlock this and other features. 

Pros

• Simplifies communication between hiring teams 
• Supports file sharing within channels or direct messages
• Offers seamless integration with multiple ATS tools
• Streamlines interview scheduling and feedback sharing

Cons (based on Capterra reviews)

• Reported cases of invading notifications, especially for larger teams
• Setup and navigation can sometimes be “clunky”
• Additional features, such as unlimited chat history storage, require paid plans

Enhance Your Remote Hiring Process with Willo

The success of a remote hiring process largely depends on the tools. Incorporating the right tools, including those mentioned in this article, can streamline the process for recruitment teams, improving efficiency and scalability. 

For instance, Willo’s one-way video interviews make it easier to evaluate candidates and identify top talent, much like how Watermark achieved an 84% interview response rate by allowing candidates to complete interviews 24/7.

Ready to see how Willo can transform your hiring? Schedule a demo today.