We Reviewed Bulk Hiring Tools That Boost Recruitment Efficiency

Whether you’re a team of one processing 100 applicants in a month or a team of 20 processing 1,000 applications, high-volume recruiting can be overwhelming. And when things get hectic, processes and tools that work for more moderate hiring volumes may not cut it anymore.

That's where bulk hiring tools come in—they're designed to help you manage large-scale recruitment needs without breaking a sweat. In this article, we’ll walk you through five of the best bulk hiring tools, from ATS to screening solutions like Willo.

But first, let’s start with the basics…

What Are Bulk Hiring Tools? 

Bulk hiring (more commonly known as high-volume hiring) is the process of recruiting, interviewing, hiring, and onboarding a large number of employees in a short period of time. 

What constitutes a “large number” and a “short period” are both relative—it depends on your company’s needs and resources. For some small companies, bulk hiring might mean hiring 10 employees in a month. For others, it could mean hiring 100–1,000+ employees in a matter of weeks.

You can also think about it in terms of percentages; if your hiring cycle is adding double-digit percentages to your team, that’s likely entering “high-volume” territory. For instance, a 100 person company hiring 20 people per month will have similar challenges to a 1,000 person company hiring 200 people per month. 

The uniting factor is the need for efficiency—and that’s where bulk hiring tools come in. These tools help streamline and automate the recruitment process, allowing companies to hire large numbers of employees quickly and efficiently.

Bulk hiring tools exist for almost every stage of the hiring process, including:

• Sourcing
• Applicant tracking
• Screening and interviewing
• Hiring and onboarding
• Payroll

Why Should You Care About Bulk Hiring Tools?

Faster time to hire

During a bulk-hiring period, you want to fill open positions quickly. Bulk hiring tools can significantly decrease the length of your recruitment cycle by automating repetitive tasks and offering more scalable solutions. 

airBaltic’s experience with Willo is a great example of this. They needed to screen a lot of candidates in a short period of time, but they didn’t have the recruiter capacity to stay on schedule. Our async video interview tool allowed them to screen over 100 qualified candidates in a single week by decreasing the amount of scheduling, coordination, and review that needs to happen throughout the process.

Better ROI

Bulk hiring tools also generate ROI by increasing efficiency. To use Willo as an example again, we actually created a tool that calculates the amount of time and money you save with async video interviews.

For example, imagine a team that makes 230 screening calls every month (25 minutes per call). Our tool estimates that this team would save 157 hours with Willo’s async interviews. Assuming an average recruiter salary of $30,000, this translates into roughly $2,381 in monthly savings.

Better quality hires

When you’re recruiting tools and processes get overwhelmed, it can lead to poor decision-making. 

Bulk hiring tools give you room to breathe by automating or simplifying tasks that eat up tons of time in traditional hiring processes. The result? You have more time to focus on each candidate. 

Plus, most bulk hiring tools make collecting valuable candidate information at scale easier. This helps you make more informed decisions and ultimately leads to better-quality hires.

Criteria to Consider Before Choosing a Bulk Hiring Tool

Ease of use

A clunky system will slow down your hiring process and frustrate your team. That’s why you should look for a bulk-hiring tool that’s user-friendly, intuitive, and requires minimal training. 

If it's a tool candidates will be using as well, make sure you test it from their perspective. Is it easy to use? Does it allow for a smooth application process? If not, look elsewhere.

Seamless integration

You probably already have tools in place for certain stages of the hiring process, like an ATS, CRM, or sourcing tool. When looking for a bulk-hiring tool, make sure it seamlessly integrates with your existing systems. This makes it much easier to sync data, automate workflows, and minimize errors.

Budget

Bulk hiring tools come with different pricing models and feature sets. Consider your budget alongside the value the tool offers. Don't go straight for the most expensive solution—look for value. And by the same token, don't be lured by low-priced options that offer little to no value.

5 Best Bulk Hiring Tools

1. Willo: Best for scalable async interviews.
2. Greenhouse: Best for high-volume applicant tracking.
3. Wonderkind: Best for candidate sourcing at scale.  
4. Manatal: Best for managing recruitment leads.
5. BambooHR: Best for scalable HR operations. 

1. Willo

Willo is a candidate screening platform that helps companies save time and make more confident hiring decisions. We offer companies a seamless way to conduct async video screens and interviews at scale, which is perfect for high-volume hiring situations.

With Willo, you can easily create interviews, invite candidates at scale by sharing links, review responses collaboratively, and systematize the process with Scorecards. We also integrate with other bulk hiring tools (like Greenhouse) to sync data and centralize your recruitment process.

Source: How EDF Fills 400+ Roles Per Recruiting Season

All of this translates into increased recruiting efficiency. Just ask EDF—they use Willo to screen 17,000+ candidates per season while reducing admin time by 50%.

Key features 

• Integrations: Integrate Willo with over 5,000 recruiting tools like Greenhouse and BambooHR (more on these later) to sync data and extend the functionality of your recruitment stack.
• Async interviews: Enable pre-recorded interviews where candidates respond to your questions on their own time, eliminating the scheduling conflicts and admin that complicate bulk hiring.
• Question generator: Generate job-relevant questions to include in your async interviews based on the role and requirements.
• Scorecards: Create interview scorecards to evaluate candidates and compare their responses systematically.
• Seamless collaboration: Invite your team and relevant stakeholders to collaborate on submitted interview responses via our Showcase™ feature. 

Pricing 

We offer flexible pricing that scales based on your hiring needs. For bulk hiring around 60 candidates annually, we recommend the Scale plan ($299 per month). 

We also offer bespoke plans for higher-volume hiring—just let us know, and we’ll help you build a plan that works for your organization.

Pros

• Intuitive for recruiters and candidates.
• Integrates with tons of recruiting tools (natively and via Zapier).
• Scalable pricing.
• Boosts recruiting capacity.

Cons

• Can’t conduct live interviews.

2. Greenhouse

Greenhouse is a comprehensive ATS  and hiring platform designed to optimize the entire recruitment lifecycle.

Greenhouse ATS is definitely one of the best out there for high-volume hiring. You can use it to manage thousands of candidates at once without getting overwhelmed with admin work thanks to great automation tools and integrations.

Key features

• Automatic resume screening: Automates resume screening using customizable filters and keywords. 
• Candidate engagement: Provides communication tools like email templates and automated messaging to keep a large pool of applicants informed and engaged.
• Reports and analytics: Offers insightful reports and dashboards to analyze hiring trends, identify bottlenecks, and forecast future talent needs.

Pricing

You’ll need to contact sales for a quote.

Pros

Pros and cons gathered from G2.

• Very easy to use.
• Offers tons of integrations.
• Good customer support.

Cons

• Some users report difficulty navigating the dashboard.

3. WonderKind

WonderKind is a “talent attraction platform” that’s designed to help you hire at scale with highly targeted recruitment ads.

The real selling point here is the ability to set targeting criteria for locations, job titles, seniority, hard skills, and soft skills. This ensures that only the most relevant candidates see your job ads, saving you time and money in the long run.

Key features

• Recruitment campaign templates: Provides pre-built templates to help you create targeted recruitment campaigns for bulk hiring.
• Text-to-visual conversions: Transforms text-based job postings into visually appealing social media job ads, potentially attracting more attention from candidates.
• Bulk ad Creation and distribution: Allows you to create and distribute a large number of job ads (up to 1,000) across various platforms.

Pricing

You’ll need to contact sales for a quote.

 Pros

Pros and cons gathered from Cuspera.

• Scalable candidate engagement.
• Recruitment-focused targeting features.
• Good selection of platforms.

Cons

• Lack of pricing transparency.

4. Manatal 

Manatal is an AI recruitment tool with a ton of features. Here, we’re focusing on one specific aspect of Manatal that makes it a great bulk hiring tool—its AI-powered CRM.

With Manatal, you can build up a talent pool by adding past candidates, importing resumes, or integrating with channels like LinkedIn. When you create a job listing, Manatal’s AI will analyze it for key details and use them to pull out relevant candidates from your talent pool.

Key features 

• AI-powered matching: Recommends candidates based on their qualifications and how well they fit the job descriptions.
• Email communication and collaboration: Facilitates smooth communication with a large number of candidates during the hiring process.
• Compliance: Ensures adherence to data privacy regulations like GDPR, CCPA, and PDPA, which is especially important during bulk hiring periods.

Pricing

Manatal offers a 14-day free trial. 

Paid plans start at $15 per user per month, suitable for smaller teams that need to fill up to 15 jobs and manage around 10,000 candidates. If you need support for unlimited candidates, you’ll have to go for Enterprise ($39 per user per month) or higher.

Pros

Pros and cons gathered from G2.

• Easy to set up and use.
• Great user interface.
• Boosts recruiting efficiency.

Cons

• Limited customization options. 

5. BambooHR

BambooHR is an all-in-one HR solution designed to streamline and centralize HR tasks and data.

As a bulk hiring tool, BambooHR offers features that support hiring, onboarding, payroll, benefits, and time management. If you’re hiring at scale, these processes need to be ironed out so that new employees have great initial experiences.

Key features

• Electronic signatures: Collect e-signatures for contracts, company policies, and other important documents.
• Onboarding packages: Create new hire packs and distribute them automatically along with onboarding checklists and resources.
• Payroll: Automate payroll (for United States-based employees).

Pricing

You’ll need to contact sales for a quote.

Pros

Pros and cons gathered from G2.

• Very easy to use.
• Responsive customer support.
• Makes onboarding simple.

Cons

• Some key features are missing.

Choosing the Best Bulk Hiring Tools

If you're gearing up for a round of bulk hiring, having the right tools at your disposal is important. It’ll help you maintain recruiting efficiency without sacrificing candidate experience, hire quality, or team satisfaction.

Looking for a tool that streamlines screening and interviewing? At Willo, we offer a customizable and highly scalable async video interviewing solution that makes bulk hiring easier. Create an interview, invite candidates, and review responses on your own time.

Sign up for a free trial and see what Willo can do.