High-volume Recruiting Tool: Save Time & Improve Hire Quality
If you’re looking for high-volume recruiting software, you likely want to fill multiple positions quickly without skimming through hundreds of CVs or spending hours on phone interviews with poor-fit candidates.
While most high-volume recruitment tools can save you time, not all help you achieve the right balance between speed, candidate quality, and fairness. Depending on the tool you select, you may encounter three common challenges:
- Difficulty in truly assessing a candidate’s fit. CV review tools and AI screening software, for example, don’t allow applicants to express their skills because they often focus on selecting candidates based on keywords and a few knockout questions.
- Balancing automation with a fair, unbiased assessment. Some high-volume recruitment software solely automates candidate selection with AI, which can be unfair and subject to bias. [e]
- Streamlining internal collaboration so that the hiring team can focus on making strategic decisions instead of chasing emails.
After speaking with hundreds of talent leaders, we found these challenges have led to a troubling trend: More applications but lower average candidate quality (Get the full report free).
Therefore, we’ve built Willo to be a human-first recruitment and screening platform that helps hiring teams fill positions quickly without sacrificing quality.
Employers can send bulk interview invites in just a few clicks, and candidates can complete the assessment from any device, anywhere without needing to download any app or create accounts.
Once responses start rolling in, Willo helps you identify the best candidates faster by:
- Different question types for a well-rounded candidate screening and assessment.
- Transcribing audio and video answers for quick, searchable review.
- Providing AI-powered summaries of each candidate’s strengths and weaknesses, and suggested follow-up questions.
But that’s just the beginning.
In this guide, you’ll see how Willo helps high-volume hiring teams go beyond speed, improving the quality of hire, ensuring fair and unbiased evaluations, and making collaboration effortless across your team.
1. Enable applicants to show their full skill set for higher-quality hires
Let’s say you’re hiring a Customer Success Manager. You need someone who can write clear, customer-facing emails, lead onboarding calls with confidence, and communicate with empathy during support check-ins.
Most screening tools—like CV scanners and AI-based interview software—fail to assess these skills effectively. They focus on surface-level signals (e.g., keywords) and miss the bigger picture.
Willo changes that. It helps you evaluate candidates more deeply—so while you move fast, you’re moving in the right direction.
Here’s how:
Use multiple response formats to fully assess an applicant’s skills
With Willo, applicants are not limited to a static resume or a one-minute AI-graded video. Instead, you can design assessments using a mix of response types that reflect the real day-to-day needs of the role.
For example, you can:
Start with a video answer to evaluate storytelling and persuasion skills.
Followed by audio only to assess how they sound during a customer call.
Include multiple-choice questions to check their understanding of key concepts, such as onboarding workflows or industry best practices.
Then, use a text prompt to see how they’d respond to a frustrated customer via email.
Finally, allow candidates to upload certifications, resumes, or examples of past work, providing you with more tangible proof of their capabilities.
Each format gives candidates a new way to express themselves—and provides you with deeper insight into their thinking, communication, and performance.
Support applicants every step of the way to prevent drop-off
In addition to asking intelligent interview questions, applicants also need to feel confident, informed, and supported. Otherwise, they might feel overwhelmed and abandon the assessment process.
With Willo, you can set the tone from the beginning by adding a short introductory video that explains the role, outlines the next steps, and helps ease the pressure.
Before jumping into the actual interview, candidates get a chance to warm up with generic practice questions, making sure they’re comfortable with the format and that their camera and mic are working smoothly.
If anything goes wrong mid-interview, support is always on hand– Willo offers 24/7 live assistance across time zones.
Should the applicant’s device die or lose connection, they can transfer the interview to another device and pick up where they left off.
These features and more keep candidates in the flow—so they stay engaged, complete the process, and show up as their best selves. That’s why Willo is proud to see a 90% candidate response rate across all interviews in Q1 2025.
Ensure responses are genuine with anti-cheat protections
As AI tools become more prevalent, they’re transforming how candidates present their skills. When used effectively, AI can be a powerful asset. However, it also blurs the lines between a candidate’s abilities and the technology that supports them. For employers, this creates a challenge: how to assess talent in a way that distinguishes genuine skills from AI.
It’s no surprise that talent leaders are now focusing on “AI-resistant” assessment methods as a key priority for 2025. That’s where Willo comes in—helping you see beyond the technology and assess true talent.
In addition to video interviews, you can ask candidates to verify their identity as part of the interview process, so you know they are who they say they are. Similarly, you can reduce the risk of candidates reading from a script, relying on AI, or getting help from someone else, with Willo's built-in anti-cheat protections.
So you see, it’s all designed to give you confidence that every response is genuine and candidates who put in the work are the ones who rise to the top.
Before Willo, the hiring team at Bott & Co spent over 45+ minutes per candidate during the initial interview stages. Now, they save over an hour per candidate while maintaining quality. Read their story.
2. Ensure fair, unbiased screening– even with automation
Automation speeds up hiring, but AI-driven decisions can introduce bias. On the other hand, human judgment has pitfalls too—unconscious bias, snap decisions, or groupthink.
Willo gives you the best of both worlds.
It brings structure and transparency to your hiring process through role-specific scorecards and collaborative, independent evaluations.
How it works:
Create role-specific scorecards to evaluate candidates based on job expectations
Rather than relying on algorithms to decide who’s a good fit, Willo puts you and your human insights in control. You can build custom scorecards tailored to each role, so your team evaluates candidates based on the skills and traits that matter.
Say you’re hiring for sales, you can score candidates on traits like communication style and persuasiveness. For Customer Success roles, focus on empathy, clarity, and problem-solving.
This way, your hiring team aligns the assessments with real-world expectations. The result is a more consistent, role-specific evaluation grounded in your team's judgment, not a machine’s guesswork.
Rate candidates faster—with clarity
The moment a candidate submits their responses, Willo will notify your team so you can start reviewing them right away. Each team member reviews the application without seeing others' ratings.
More so, the reviewer's score follows Willo’s unique rating system, built to encourage clear and contextual judgments.
For instance, a median rating doesn’t mean the reviewer is neutral. It shows the candidate has potential but needs further evaluation before making a confident decision.
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This subtle but intentional design keeps feedback unbiased, prevents groupthink, and ensures every perspective counts.
3. Simplify your hiring workflow—from first touch to final decision
Even if you balance speed and quality assessment, high-volume hiring gets messy fast when you’re stuck juggling emails, spreadsheets, and scattered tools.
Willo brings everything together in one platform—so you can send invites, review interviews, and schedule the next steps without the chaos.
Here’s how:
Let candidates self-schedule to avoid back-and-forth
With Willo, candidates can share their availability directly on the platform, making it easy to schedule interviews, assessments, or follow-ups without the usual back and forth.
Automate assessments and screening to save time
Once the interview is live, Willo sends automated reminders by email or SMS to keep candidates engaged and on track. You don’t have to conduct manual follow-ups.
Once completed, all audio and video responses are automatically transcribed, making it easy to search by keyword and quickly find key moments without missing context.
Additionally, AI-powered summaries highlight each candidate’s key strengths and weaknesses upfront, giving you a balanced view of their performance and potential fit for the role.
When it’s time to follow up, Willo’s AI helps you draft personalized rejection emails at scale, so no candidate is left in the dark.
Eliminate friction with easy ways to shortlist applicants and schedule interviews
Without strong coordination, high-volume hiring can quickly fall apart—delays add up, decisions become inconsistent, and critical quality checks get overlooked.
Willo keeps your hiring team aligned from start to finish with:
- One-click decisions – Preselected reviewers can quickly accept, reject, or schedule follow-ups.
- Instant scheduling – Built-in calendar integrations sync interviews instantly with Google or Outlook, preventing delays.
- Collaborative feedback – No need to dig through emails or Slack threads. Leave comments directly on candidate profiles and tag colleagues for input.
- Fast shortlisting – Share top candidates with hiring managers, who can review them from a mobile browser—no ATS login needed. (By the way, Willo integrates with your ATS as we offer over 5,000 integrations)
From there, hiring managers can check candidate performance, schedule follow-ups, and access suggested questions to keep things moving smoothly.
Willo: A smarter way to scale hiring without sacrificing quality
While most high-volume recruiting tools are built for speed, they often overlook the candidate experience and give hiring teams limited insight into true potential. That tradeoff can lead to rushed decisions, weak hires, and long-term retention issues.
Willo was designed for teams that want to hire at scale without losing quality, fairness, or human connection.
Whether you're screening 50 or 5,000 candidates, Willo helps you go beyond the resume with richer candidate assessments, structured evaluation, and candidate-first tools that keep the process smooth and engaging from start to finish.
If you’re looking for a more complete way to speed up high-volume hiring without second-guessing your shortlist, try Willo today and see what smarter hiring looks like.
